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EPF Compliance Service in Bangalore
New Wage Code (2025) Ready
India's & Bangalore's Best EPF Consultant: New Wage Code 2025 Ready PF Compliance | EPFDesk
EPF Compliance Localized to Bangalore's Economic Hubs
Bangalore's economy is compartmentalized, and compliance must be too. We address the specific risk profile of each major zone:
Electronic City
Outer Ring Road (ORR)
Home to major tech parks and e-commerce firms, where complex CTC structures with high allowances face direct scrutiny under the New Wage Code’s 50% Wages rule. We provide proactive New Wage Code payroll restructuring to ensure Basic Wage ≥ 50% of CTC, reducing the risk of future retrospective PF and Gratuity liabilities.
Peenya Industrial Area
Whitefield / ITPB
A hub of large MNCs and R&D centers operating Exempted PF Trusts, which face stringent EPFO scrutiny and complex governance requirements. We provide specialized Exempted Trust audit and compliance support, ensuring smooth annual audits and strong trust governance to prevent any risk of de-recognition.
Biocon Park / Jigani
A key hub for biotech, pharma, and heavy engineering where production incentives and variable pay must be accurately classified under the New Wage Code. We deliver expert Variable Pay Compliance Mapping, ensuring every incentive aligns with the NWC definition of ‘Wages’ for accurate PF contributions and zero non-compliance risk.
EPFDesk: Your New Wage Code (2025) Compliance Shield
The implementation of the Code on Wages, 2019 (expected November 2025) fundamentally changes how EPF is calculated, making most existing payrolls non-compliant. EPFDesk is already New Wage Code Ready.
The Mandatory 50% 'Wages' Rule Mitigation
Fixed-Term Employee (FTE) Gratuity Management
The New Wage Code grants Gratuity after just one year of service, a major shift for Bangalore’s IT/ITeS sector that relies heavily on FTEs. We embed Gratuity provisioning into your compliance framework to ensure accurate balance-sheet liability recognition and eliminate future legal exposure.
Simplified EPF Litigation & Audit
Complete PF Compliance Management
PHASE 1: COMPLIANCE AUDIT (Week 1-2)
We audit your last 3 years of PF compliance to detect filing gaps, payment mismatches, UAN issues, missing registers, and penalty risks—before EPFO does. The final 40–60 page report includes a compliance score, risk exposure, and a clear fix plan. Completed in 1–2 weeks. Costs ₹15,000–30,000 and is free if you onboard with us for ongoing compliance.
PHASE 2: REMEDIATION (Weeks 3-8)
We clean up your entire PF backlog so you avoid penalties, inspections, and employee escalations. From pending ECRs and payments to UAN activation, transfers, notices, disputes, and documentation—everything is fixed and delivered as audit-ready proof. Done in 4–6 weeks. Cost: ₹25,000–1,50,000 based on severity.
PHASE 3: ONGOING COMPLIANCE (Monthly)
We run your PF compliance every month so you never miss a deadline, face notices, or handle employee PF issues manually. From ECR filing and UAN generation to transfers, inspections, and legal updates—everything is managed with real-time reporting and strategic optimization. Continuous service. ₹5,000–₹20,000/month based on team size.
Frequently Asked Questions
PF compliance means following all rules under the EPF Act 1952, including PF registration (within 1 month of reaching 20 employees), monthly ECR filing by 15th, correct contribution calculation, coverage for employees earning < ₹15,000, maintaining statutory registers, timely PF transfers, and responding to EPFO notices. Importance: • Avoid penalties ₹5,000–₹1,00,000 per default • Prevent prosecution (up to 3 years imprisonment) • Maintain employee trust (delayed PF leads to attrition) • Clear investor due diligence (critical for Bangalore startups) • Prevent bank account attachment by EPFO • Build long-term compliance security
Quick self-assessment: 1. Registered if 20+ employees? 2. ECR filed for all months in the past 12 months? 3. Challans paid before 15th? 4. All eligible employees covered? 5. UAN generated for all employees? 6. PF calculated correctly (Basic+DA, ceiling ₹15,000)? 7. EPF-EPS split correct? 8. Statutory registers maintained? 9. No EPFO notices pending? 10. PF transfers processed? If any answer is “No” or “Not sure” → compliance gaps exist. We offer a **free 45-min PF audit** with compliance score (0–100) and gap report.
Consequences: • Penalty ₹10,000–₹5,00,000 • Backdated PF liability + 12% interest • Employee complaints lead to inspection • Funding & loan applications get blocked • Criminal prosecution possible Solution: Voluntary compliance ✔ Register PF immediately ✔ Negotiate penalty reduction (60–70% possible) ✔ Pay backdated PF + interest in manageable scope (often 12–24 months instead of full 36+)
Examples: • 3 months delay (50 employees, ₹2L PF/month) → ₹6L contribution + interest + penalty ≈ ₹6.33L • 12 months backlog (100 employees, ₹5L PF/month) → ≈ ₹64.8L total • No registration for 3 years (25 employees) → ≈ ₹68.7L total Hidden costs: • Talent loss, investor rejection, legal fees, bank freeze, inspections Prevention cost: ₹5,000–₹15,000/month can save ₹5–50L+ in penalties.
Yes. Process: 1. Compliance audit 2. Liability calculation 3. File all pending ECRs 4. Pay PF + interest 5. Respond to notices 6. Negotiate penalty 7. Set up ongoing compliance Timeline: 4–12 weeks Cost: ₹25,000–₹1,50,000 (remediation) + actual PF dues Success rate: 95% cases resolved Average penalty reduction: 65%
Audit covers: • 3 years ECR, challan, coverage, calculations, UAN, notices, statutory registers You get: ✔ Compliance score (0–100) ✔ Gap and risk report ✔ Penalty exposure estimate ✔ Action plan and cost Who needs it? • 50+ employees • Due diligence stage • Notice received • No audit in 12+ months Cost: ₹15,000–₹30,000 (FREE with long-term service)
Typical timelines: • 3–6 months backlog → 2–4 weeks • 6–12 months backlog → 4–6 weeks • 12–24 months + notice → 6–8 weeks • 24+ months + inspection → 8–12 weeks Fast-track available in **10–14 days** for urgent inspections or due diligence.
Mandatory records under EPF Act: • Form 5, 10, 12A • Wage & attendance registers • Contribution records Importance: • First thing EPFO asks during inspections • Required for audits, disputes, and legal proof Our service keeps all records digital, inspection-ready, and printable on demand.
7-day readiness checklist: ✔ File pending ECRs ✔ Pay all dues + interest ✔ Fix calculation errors ✔ Prepare statutory registers ✔ Cover missing employees ✔ Generate UANs ✔ Prepare written submission ✔ Conduct mock inspection We provide full inspection support and typically reduce penalties by **75% on average**.
Yes, penalties are negotiable. Negotiable: • Section 14B damages • Installment payments • Partial penalty relief Non-negotiable: PF principal + 12% interest Our results: • 150+ negotiations handled • Avg penalty reduction: 65% • Best case: 92% reduction
Consequences: • Default penalty order • Bank account freeze • Recovery as tax arrears • Asset attachment • Criminal prosecution • Directors held liable Even if notice deadline is missed → we can still respond and reduce damage. Contact urgently.
Check for: ✔ Real EPFO/legal expertise, not just filing staff ✔ Proven inspection & penalty negotiation record ✔ Tech + human support (dashboard + expert access) ✔ Notice response within 24 hours ✔ Transparent pricing Red flags: ✘ Extremely low pricing ✘ No inspection support ✘ No physical office Our strengths: • Ex-EPFO experts • 150+ inspections handled • 95% penalty reduction rate • Bangalore office + rapid support • 300+ client success stories
Bengaluru Zone (Karnataka) Bhavishya Nidhi Bhavan, No.13 Raja Ram Mohan Roy Road, Bangalore-560025