Delhi | EPF Registration, Returns & Inspections

PF Compliance Service in Delhi-NCR

The New Wage Code 2025 Fortress

India's & Delhi-NCR's Best EPF Consultant: New Wage Code 2025 Ready PF Compliance for Services & Manufacturing | EPFDesk

The Delhi-NCR Compliance Landscape: High-Stakes Complexity

Delhi-NCR is characterized by two distinct, high-risk sectors

The High-Allowance Service Sector

The corporate hubs of Connaught Place, Nehru Place, and Gurugram(often considered part of the economic ecosystem) are dominated by highly compensated IT/ITeS, Finance, and Consultancy firms. These businesses historically maintain low 'Basic Pay' to minimize PF liability, a practice directly targeted and deemed illegal by the New Wage Code (NWC) 2025.

The Audited Manufacturing Corridor

The industrial belts of Okhla, Bawana, Ghaziabad, and Faridabadfeature massive contract workforces, subjecting the Principal Employers (PEs) to constant, stringent audits by the Regional PF Offices (RPOs) in Delhi (North & South) and neighboring states.

EPF Compliance Tailored to Delhi-NCR's Economic Hubs

We localize our compliance strategy to address the specific risks in each major hub

Gurugram / Cyber Hub

In Gurugram’s IT/ITES, BPO, and startup hubs, allowance-heavy salary structures often fall short of the NWC’s mandatory 50% ‘Wages’ requirement, creating significant PF liability exposure. Our NWC predictive restructuring service delivers immediate, legally vetted payroll simulations that realign salaries to meet the 50% rule before the EPFO initiates retrospective enforcement, protecting companies from large future demands.

Okhla Industrial Estate / Bawana

Okhla and Bawana industries—garments, light manufacturing, auto parts, and MSMEs—face heightened PF exposure due to heavy dependence on contract labour and the risk of related entities being clubbed as a ‘single establishment.’ Our PE Liability Shield implements systematic vendor ECR and KYC verification, ensuring contractors remain fully compliant and protecting Principal Employers from defaults and adverse Supreme Court single-establishment rulings.

Noida (Sector 62) / Delhi East

Noida Sector 62 and East Delhi industries—electronics, e-commerce, logistics, and media—face intense PF compliance pressure due to extremely high workforce turnover and constant KYC updates. Frequent UAN creation, transfers, and Aadhaar-UAN linking errors often cause ECR rejections at the EPFO portal. Our automated UAN/KYC reconciliation system performs a monthly pre-filing audit to ensure complete Aadhaar-UAN linkage, eliminating ECR blocks and keeping payroll compliance uninterrupted.

Connaught Place / Nehru Place

EPFDesk: Your New Wage Code (2025) Protection in the Capital

The Code on Wages, 2019 (expected implementation in November 2025) represents the largest statutory payroll reform in decades. Our service is engineered to make your Delhi-NCR operations NWC-proof.

Eliminating the Retrospective Wages Threat

Across Delhi-NCR, companies remain exposed to major PF liability if their Basic Pay + DA falls below the mandated 50% of CTC. We eliminate this retrospective risk by implementing a fully compliant 50% wage structure that correctly aligns the PF and Gratuity contribution base. This proactive restructuring protects organizations from costly Section 7A reassessments, preventing years of back-dated dues, interest, and penalties from Regional PF Offices.

Strategic Compliance with EPFO's New Digital Mandates

With the EPFO rolling out stricter digital mandates—including the revamped ECR system and compulsory Face Authentication for UAN—compliance gaps can quickly disrupt payroll. We ensure seamless adoption of these requirements by managing end-to-end digital processes: accurate filings through the new ECR system, DSC governance, and 100% Aadhaar–UAN linkage across your workforce. This guarantees uninterrupted ECR submission and full compliance with EPFO’s upgraded digital framework.

Leveraging the Employees' Enrolment Scheme (EES) 2025

The Employees’ Enrolment Scheme (EES) 2025 provides a rare, time-bound window for Delhi-NCR businesses to regularize historical PF lapses at minimal cost. We manage the complete EES 2025 application process, enabling establishments to enroll previously omitted eligible employees with only a nominal ₹100 damages penalty. This drastically reduces the financial burden of past non-compliance and ensures a clean, compliant start going forward.

Frequently Asked Questions

PF compliance means following all rules under the EPF Act 1952, including PF registration (within 1 month of reaching 20 employees), monthly ECR filing by 15th, correct contribution calculation, coverage for employees earning < ₹15,000, maintaining statutory registers, timely PF transfers, and responding to EPFO notices. Importance: • Avoid penalties ₹5,000–₹1,00,000 per default • Prevent prosecution (up to 3 years imprisonment) • Maintain employee trust (delayed PF leads to attrition) • Clear investor due diligence (critical for Bangalore startups) • Prevent bank account attachment by EPFO • Build long-term compliance security

Quick self-assessment: 1. Registered if 20+ employees? 2. ECR filed for all months in the past 12 months? 3. Challans paid before 15th? 4. All eligible employees covered? 5. UAN generated for all employees? 6. PF calculated correctly (Basic+DA, ceiling ₹15,000)? 7. EPF-EPS split correct? 8. Statutory registers maintained? 9. No EPFO notices pending? 10. PF transfers processed? If any answer is “No” or “Not sure” → compliance gaps exist. We offer a **free 45-min PF audit** with compliance score (0–100) and gap report.

Consequences: • Penalty ₹10,000–₹5,00,000 • Backdated PF liability + 12% interest • Employee complaints lead to inspection • Funding & loan applications get blocked • Criminal prosecution possible Solution: Voluntary compliance ✔ Register PF immediately ✔ Negotiate penalty reduction (60–70% possible) ✔ Pay backdated PF + interest in manageable scope (often 12–24 months instead of full 36+)

Examples: • 3 months delay (50 employees, ₹2L PF/month) → ₹6L contribution + interest + penalty ≈ ₹6.33L • 12 months backlog (100 employees, ₹5L PF/month) → ≈ ₹64.8L total • No registration for 3 years (25 employees) → ≈ ₹68.7L total Hidden costs: • Talent loss, investor rejection, legal fees, bank freeze, inspections Prevention cost: ₹5,000–₹15,000/month can save ₹5–50L+ in penalties.

Yes. Process: 1. Compliance audit 2. Liability calculation 3. File all pending ECRs 4. Pay PF + interest 5. Respond to notices 6. Negotiate penalty 7. Set up ongoing compliance Timeline: 4–12 weeks Cost: ₹25,000–₹1,50,000 (remediation) + actual PF dues Success rate: 95% cases resolved Average penalty reduction: 65%

Audit covers: • 3 years ECR, challan, coverage, calculations, UAN, notices, statutory registers You get: ✔ Compliance score (0–100) ✔ Gap and risk report ✔ Penalty exposure estimate ✔ Action plan and cost Who needs it? • 50+ employees • Due diligence stage • Notice received • No audit in 12+ months Cost: ₹15,000–₹30,000 (FREE with long-term service)

Typical timelines: • 3–6 months backlog → 2–4 weeks • 6–12 months backlog → 4–6 weeks • 12–24 months + notice → 6–8 weeks • 24+ months + inspection → 8–12 weeks Fast-track available in **10–14 days** for urgent inspections or due diligence.

Mandatory records under EPF Act: • Form 5, 10, 12A • Wage & attendance registers • Contribution records Importance: • First thing EPFO asks during inspections • Required for audits, disputes, and legal proof Our service keeps all records digital, inspection-ready, and printable on demand.

7-day readiness checklist: ✔ File pending ECRs ✔ Pay all dues + interest ✔ Fix calculation errors ✔ Prepare statutory registers ✔ Cover missing employees ✔ Generate UANs ✔ Prepare written submission ✔ Conduct mock inspection We provide full inspection support and typically reduce penalties by **75% on average**.

Yes, penalties are negotiable. Negotiable: • Section 14B damages • Installment payments • Partial penalty relief Non-negotiable: PF principal + 12% interest Our results: • 150+ negotiations handled • Avg penalty reduction: 65% • Best case: 92% reduction

Consequences: • Default penalty order • Bank account freeze • Recovery as tax arrears • Asset attachment • Criminal prosecution • Directors held liable Even if notice deadline is missed → we can still respond and reduce damage. Contact urgently.

Check for: ✔ Real EPFO/legal expertise, not just filing staff ✔ Proven inspection & penalty negotiation record ✔ Tech + human support (dashboard + expert access) ✔ Notice response within 24 hours ✔ Transparent pricing Red flags: ✘ Extremely low pricing ✘ No inspection support ✘ No physical office Our strengths: • Ex-EPFO experts • 150+ inspections handled • 95% penalty reduction rate • Bangalore office + rapid support • 300+ client success stories

Employees Provident Fund Organization, (Ministry of Labour & Employment) Plate A Ground Floor, Office Block-II, East Kidwai Nagar New Delhi-110023